Using a Professional Reunion Planner

This is a choice you might want to consider and largely depends upon whether you have the time and energy to do a proper job planning a reunion. Aside from organizing your event, professional reunion managers can help you locate alumni, prepare and mail announcements and registrations, coordinate registrations and confirmations and provide one place of contact for consistent and up-to-date information.

Professional mangers also may pay up front costs, maintain web sites for secure on-line registration, provide toll-free phone numbers, e-mail and fax and credit card processing, deposit and bill paying. They will also make arrangements for music and photography, memory books, contacting local media, notifying your school and alumni association, publicize your reunion in various public venues, provide staffing for the event and paying for liability insurance.

As with all service providers, it is important to shop around and ask for and make reference checks for any potential manager.

Consider following when choosing a reunion manager:

• Choose a reunion manager who services and has experience in your geographic area.
• Good questions to ask a reunion manager
  • How many years have they been in operation?
  • How many reunions have they planned?
  • Ask for references from past reunion committees.
  • Ask for credit / business references (hotels, banquet facilities, etc)
• Generally reunion managers will add a nominal fee to each ticket.
• Ask if there are any upfront deposits / expenses to your committee.
• Ask for a listing of all services that are being provided.
• Make sure you understand reunion package choices offered and their flexibility.